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SOLUTIONS · OFFICE & CORPORATE

One Badge for the Front Door, the Timesheet, and the Visitor Log

A general office doesn't need a server-room-grade lockdown — it needs a front door that recognizes staff instantly, a visitor log that isn't a paper sign-in sheet, and an attendance record that doesn't depend on someone remembering to log in from their laptop. One RFID or QR badge covers all three.

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THE PROBLEM

A sign-in sheet is not a visitor log, and a laptop login is not attendance

Most offices below a certain size run on a mix of good faith and paper: a clipboard at reception, a shared door code the whole floor knows, and attendance that's really just "logged into the VPN by 9." None of it produces a real record — not who's actually in the building right now, not who visited last Tuesday, and not a defensible attendance log when payroll or a client audit asks for one.

THE FIX

A single credential that covers the door, the desk, and the front desk

Staff badge in with an RFID card or QR code at the entrance — the same tap that unlocks the door also marks attendance, live, in the same dashboard HR already uses. Visitors get a temporary QR pass at reception, scoped to the day and the areas they're allowed into, so "who's in the building" is always a real answer instead of a guess.

Built for How a Normal Office Actually Runs

Not every door needs a biometric second factor — most just need to stop being a shared code nobody's updated in a year.

RFID & QR Door Access, Floor by Floor

Tap-and-go entry for the main entrance, floor doors, and shared spaces — with per-floor and per-department schedules instead of one code for the whole building.

  • Standard RFID cards, fobs, or a phone-based QR badge — no proprietary lock-in
  • Per-floor, per-department, or per-tenant access lists in shared buildings
  • Time-of-day schedules — contractors and cleaning crews get after-hours-only access
  • Instant revoke the moment someone offboards, no re-keying the whole floor
Recommended for: main entrances, floor doors, shared/coworking spaces

Visitor Management & Meeting-Room Check-In

Replace the clipboard with a scoped, time-boxed QR pass — issued at reception, expired automatically at day's end, with a real log of who visited and when.

  • Reception-issued QR visitor passes, valid for the day and the areas specified
  • Host notified automatically when their visitor checks in
  • Meeting-room and hot-desk check-in tied to the same badge staff already carry
  • Exportable visitor log — useful for building security and client-site compliance
Typical rollout: reception kiosk plus door readers on the entrance and any restricted floor
Attendance and Access, One Record

The same tap that opens the door writes the attendance record — no separate time clock for HR to reconcile against a door log kept by facilities.

Keeps Working Offline

An internet outage doesn't lock staff out of their own office — doors fall back to a local authorization cache and sync once restored.

A Real Visitor Log, Not a Clipboard

Every visitor check-in is timestamped, scoped, and exportable — the record a building security desk or a client's site-access policy actually asks for.

This is the same platform running HR & OMS

Office access and attendance run on the identical multi-credential engine that powers our full HR & Operations Management System — deploy it standalone as a workplace access system today, and it's already the front door of a complete HR platform if you grow into one. See Our Products & Services for the full suite.

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Office Manager FAQ

Usually not — RFID card or QR badge access covers a typical office. Fingerprint biometric doors are available for anything more sensitive, like a server room or cash office, without changing the rest of the system.

Yes — reception issues a QR pass to the visitor's phone, scoped to the day and the areas they're cleared for, with no card to print, collect, or lose track of.

Yes. Access lists are configured per floor or per tenant, so your team's badges don't grant access to another company's suite in the same building.

Any tap at the entrance or a hot-desk check-in point records attendance the moment it happens — useful for hybrid schedules where a fixed desk log-in isn't a reliable signal anymore.

Ready to Replace the Clipboard and the Shared Door Code?

A 30-minute call is enough for us to scope floors, doors, and visitor volume for your office.

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